Important Due Dates

By August 15

Email your photo

If you haven’t submitted a photo to the Guild, please do so.

  • Email your photo to Juli Balding.
  • Photos must be in color, formatted to be a minimum of 300 dpi, 4”X6” and in TIFF, JPEG, or PNG formats.
  • Name the file “Lastname_Firstname.jpg” for example “Kelly_David.jpg”.
  • It will be formatted and used on the event website and in other event materials.

By August 15

Review session description and speaker bio

  • Your session description and speaker bio will be online at the event website.
  • Review and verify session description and speaker bio.
  • Send any minor edits to Juli Balding.
    • Copy and paste edited information from the website to a Word doc.
    • Use the MS Word “track changes” option when editing, or indicate your edits with bold red text.
  • Edits may be modified to meet Guild Standard Practices

By September 9

Confirm your Audio/Visual needs

  • If you have special needs for your session, it is your responsibility to contact Juli Balding by this date. You will receive an email 2 weeks prior to the date which will give you the opportunity to submit this information.
  • Concurrent session rooms will have the following:
    • Theater style seating with a head table to present from.
    • Projector and screen
    • Wireless Internet connectivity
    • Speakers for your laptop
    • One (1) flipchart
    • NOTE: Microphones are ONLY available in large rooms.
  • Stage sessions will have the following:
    • Theater style seating with a small head table to present from.
    • Projector and screen
    • Speakers for your laptop
    • Wireless internet connectivity
    • One (1) flipchart
    • Microphone
    • NOTE: Stage sessions take place inside the expo hall or in the foyer space just outside the expo hall.
  • Pre-conference Workshop rooms will have the following:
    • A head table to present from
    • Projector and screen
    • Wireless internet connectivity
    • Speakers for your laptop
    • One (1) flipchart
    • Seating configuration will be determined based on your feedback.
    • NOTE: Microphones will only be provided for large rooms.

SPECIAL NOTE FOR ALL PRESENTERS: If your computer or device requires adapters to the standard VGA connections, you must bring it with you.

By September 19

Morning Buzz topics due

  • Morning Buzz run Wednesday – Friday, 7:30a – 8:15a
  • Suggested topics should be discussion based.
  • You would act as the facilitator to keep the conversation moving.
  • These are discussion groups, not formal presentations. As such no audio/visual will be provided in the rooms.
  • Additional information will be sent out two weeks prior to the deadline.

By September 26

Bookstore suggestions due

  • We will have a bookstore available at DevLearn run by BreakPoint Books. If you have a book that you would like to recommend for the bookstore, please contact Dave Hemsath directly at You can recommend your books, or books that you feel would be of interest to learning/training professionals.
  • Note: Out of print titles and eBooks should not be requested as there is currently no way to offer them onsite.

By September 26

Co-presenters MUST REGISTER AND PAY for the event

  • Please register and pay by this date.
  • Follow the instructions listed on the Speaker Registration Information page.
  • Payment for co-presenters must be received by September 26, 2016, in order to receive the discounted co-presenter speaker rate.
  • If you have any questions about registering, contact Juli Balding at +1.707.387.1876.

By October 17

Pre-conference workshop materials due

  • All materials MUST be received in electronic format
  • Send via email attachment to Juli Balding.
  • Do NOT send a PDF of your session materials!
  • Send the original files so we may insert headers/footers, and the handout cover.
  • For information about session materials, click here.
  • Materials for pre-conference workshops will NOT be posted on the Event Resource Page.
  • This is the drop dead submission date. If we do not receive your materials by this date, YOU are responsible for making copies of your materials and for any related costs, including, but not limited to, copy and shipping costs.

By October 17

Pre-conference attendee draft email due (for workshop presenters only)

  • This is your opportunity to provide your workshop participants with additional information prior to their arrival. Information may include:
    • Your contact info should they have questions leading up to the event.
    • Software to be downloaded (provide links for downloads or trial versions when applicable).
    • Special equipment they need to bring.
    • Links to resource files you want participants to have access to before, during and/or after the event.
    • Suggest that that participants arrive early to ensure the start time of the workshop is not delayed.
    • Keep information short, clear and concise to increase chances that it is reviewed by participants.
  • If you choose not to submit personalized content for an email the Guild will send a general email on your behalf which will include your email address for attendee questions prior to the workshop.
  • Note: Not all participants may receive/review this information so you should come prepared to share this same information at the start of class.

By October 21

Deadline for special room rate at event hotel

  • Please make your hotel reservations by this date.
  • You are responsible for making your own hotel reservations.
  • We recommend you make your hotel reservations as soon as possible, because our hotel room block consistently sell out.
  • Click here for hotel reservation information.

By October 26

Concurrent & Stage session materials due

  • All materials MUST be received in electronic format.
  • Send via email attachment to Juli Balding.
  • Do NOT send a PDF of your session materials!
  • Send the original files and we will convert them to PDF and insert headers/footers, etc.
  • Please submit only finalized files.  If you are not able to meet the deadline please contact Juli Balding by or before this date.
  • For information about session materials click here.
  • Materials for sessions will only be posted on the Event Resource page and through the mobile app.