Due Dates for December 7 & 8 Summit

Confirm your commitment by submitting your presenter agreement
Complete and submit the 2016 eLearning Guild Online Event Speaker Agreement.

Due Now

Promote your session

Promote your participation in the Summit by sharing —or just —via your email signature and/or social-media outlets.

At your convenience

Schedule first preparation session with your coach
Your speaker coach is here to help you! Schedule your first prep session with your coach.

Due Now

Obtain a quality computer headset with microphone
  • Summits use primarily Voice-over-IP audio (not a conference call).
  • Please use the best headset available to you. Quality matters!
Due by first
prep session
Obtain a quality webcam
  • This is required only for panel sessions (Sessions 401 and 801).
Due by first
prep session
Review your session title and description
Your 200 – 250 word session description is available from the event page. This description includes:
  • One paragraph that describes the issue you will discuss
  • One paragraph that describes how your session will address that issue
If you need to make edits to your description, please send your updates to Karyn Gleeson  as soon as possible.

Due Now
Event Page

Review your biography
  • Your 50 – 100 word biography is posted on the website. We developed this bio from the information you provided.
  • This bio can include information about you, your education, your experience, or your interesting projects.
  • Your bio should not list your company’s products or services.
  • If you need to make edits to your bio, please send your updates to Karyn Gleeson as soon as possible.

Due Now

Email your photo
  • If we do not have a current photo of you posted already, email Karyn Gleeson your photo in jpg, gif, or png format. We will use this both for the website and intro slides.
  • Name the file Lastname_Firstname.jpg (or .gif or .png). For example, Smith_Mary.jpg.

Due Now

Submit your outline or panel questions
  • A session outline will help you organize your content for delivery through the online interface. Session outlines are not required for panel sessions.
  • If you are a panel moderator, submit the questions you are planning to pose to the panelists.

Due Now

Learn more about Adobe Connect

Due Now

Meet with your coach to prepare your content and session room
Work with your speaker coach:
  • Schedule your one-on-one prep time with your coach to prepare for your online session.
  • Prepare your materials including creating polls, uploading files, and testing audio in Adobe Connect.
  • Because speakers have varying skills and needs, the amount of prep time will vary.
  • Leverage Guild publications, research reports, and other curated content that you might find helpful for your presentation.
  • View the best practices for sharing PowerPoint files in Adobe Connect.
Most speakers require two to three 30 – 60 minute sessions before they feel prepared and finalize the session and technical details.

Due as soon as possible

Participant materials (handouts) due to your coach
  • Email all materials to your coach.
  • Please provide a handout to be used by attendees. (Handouts are not expected for panel sessions.) Handouts can simply be your PPT slides or you can post job aids, sample files, worksheets, and so on.
  • Please embed all the fonts in your documents, before you send them, to ensure the documents appear as you wish for everyone.
  • Name the file using the event code, session number, your last name, and file version. For example, SUMM1612_201_Smith_Nov29.doc.
  • We will format your handouts with a cover page, convert your files to PDFs (unless you specify otherwise), and post your handouts on the Event Resource Page. 
Due by Tuesday,
November 29

Event code=
Final prep session (dress rehearsal or walk-through)
  • Schedule a time for your final prep session with your coach by this date.
  • Ensure all equipment and files look and behave properly.
  • Confirm roles and responsibilities for all activities and tasks.
  • Flag any typos or errors to edit before the final files are loaded.
  • Name the file with your slides using the event code, session number, your last name, and file version. For example, SUMM1609_201_Smith_Nov29.ppt.
Due by Tuesday,
November 29
Presentation materials finalized
  • Load or email to your coach final versions of all presentation files (slides, samples, and demos).
  • We cannot accept changes after this date.
Due by Tuesday,
November 29
Online room set—audio check
  • Your coach will finalize the room setup to ensure that all final files are loaded, and that layouts and polls are properly set for your session.
  • Log in to test your audio and Internet connection from the location and computer you’ll present from on the day.
  • You may also schedule a final walk-through of content and/or technical steps.
Due by Friday,
December 2

Online event
NOTE: Your login will give you access to the Adobe Connect room     for this event. Your coach/host will provide you with the URL.
  • Join YOUR session at least 30 minutes before start time, or as agreed upon with your coach/host.
  • Your speaker coach/host will log in with you to test your audio and answer any last-minute questions.
  • Have fun presenting!

Wednesday, December 7 & Thursday, December 8