Important Due Dates

Confirm your commitment by submitting your Speaker Agreement email

• Confirm your commitment, and agree to the terms and conditions of the relationship between you and The eLearning Guild by reading the Speaker Agreement email, initialing the appropriate line, and emailing it back to Juli Balding.

Email your photo

If you haven’t submitted a photo to the Guild, please do so.

• Email your photo to Juli Balding.
• Photos must be in color, formatted to be a minimum of 300 dpi, 4”X6” and in TIFF, JPEG, or PNG formats.
• Name the file “Lastname_Firstname.jpg” for example “Kelly_David.jpg”.
• It will be formatted and used on the event website and in other event materials.

Review session description and speaker bio

• Your session description and speaker bio will be online at the event website.
• Review and verify session description and speaker bio.
• Send any edits to Juli Balding.
  • Copy and paste edited information from the website to a Word doc.
  • Use the MS Word “track changes” option when editing, or indicate your edits with bold red text.

Confirm your Audio/Visual needs

• If you have special needs for your concurrent session, it is your responsibility to contact Juli Balding by this date.
• Your concurrent session room will have the following:
  • Theater style seating with a head table to present from
  • Projector and screen
  • Wireless Internet connectivity
  • Speakers for your laptop
  • One (1) flipchart
• Please note the following:
  • Microphones are ONLY available in large rooms.
  • If your computer or device requires adapters to the standard VGA connections, you must bring it with you.

Bookstore suggestions and Author book signing request due

• We will have a bookstore available at DevLearn run by BreakPoint Books. If you have a book that you would like to recommend for the bookstore, please contact Dave Hemsath directly at hemsath@msn.com. You can recommend your books, or books that you feel would be of interest to learning/training professionals.
• Note: Out of print titles and eBooks should not be requested as there is currently no way to offer them onsite.
• If you are an author and would like to set up a book signing, please email Juli Balding by this date. Time slots will be assigned on a first come first serve basis.

Morning Buzz topics due

• Morning Buzz run Wednesday – Friday, 7:30a – 8:15a
• Suggested topics should be discussion based.
• You would act as the facilitator to keep the conversation moving.
• These are discussion groups, not formal presentations. As such no audio/visual will be provided in the rooms.

Co-presenters MUST REGISTER AND PAY for the event

• Please register and pay by this date.
• Follow the instructions listed on the Speaker Registration Information page.
• Payment for co-presenters must be received by August 26, 2015, in order to receive the discounted co-presenter speaker rate.
• If you have any questions about registering, contact Juli Balding at +1.707.387.1876.

Pre-conference workshop materials due

• All materials MUST be received in electronic format
• Send via email attachment to Juli Balding.
• Do NOT send a PDF of your session materials!
• Send the original files so we may insert headers/footers, and the handout cover.
• For information about session materials, click here.
• Materials for pre-conference workshops will NOT be posted on the Event Resource Page.
• This is the drop dead submission date. If we do not receive your materials by this date, YOU are responsible for making copies of your materials and for any related costs, including, but not limited to, copy and shipping costs.

Pre-conference attendee draft email due (for workshop presenters only)

• This is your opportunity to provide your workshop participants with additional information prior to their arrival. Information may include:
  • Introduce yourself and give them your contact info should they have questions leading up to the event.
  • Software to be downloaded (provide links for downloads or trial versions when applicable).
  • Special equipment they need to bring.
  • Links to resource files you want participants to have access to before, during and/or after the event.
  • Suggest that that participants arrive early to ensure the start time of the workshop is not delayed.
  • Keep information short, clear and concise to increase chances that it is reviewed by participants.
• Note: Not all participants may receive/review this information so you should come prepared to share this same information at the start of class.

Deadline for special room rate at event hotel

• Please make your hotel reservations by this date.
• You are responsible for making your own hotel reservations.
• We recommend you make your hotel reservations as soon as possible, because our hotel room block consistently sell out.
• Click here for hotel reservation information.

Concurrent session materials due

• All materials MUST be received in electronic format.
• Send via email attachment to Juli Balding.
• Do NOT send a PDF of your session materials!
• Send the original files and we will convert them to PDF and insert headers/footers, etc.
• Please submit only finalized files.  If you are not able to meet the deadline please contact Juli Balding by or before this date.
• For information about session materials click here.
• Materials for concurrent sessions will only be posted on the Event Resource page and through the mobile app.